Executive Coach Katie McManus on Winning Time Management and How to Find a Great Coach
Katie’s motto is “stop being a weenie”, which speaks perfectly to her belief that anything can be accomplished with a little bravery. Katie had a lucrative – but unsatisfying career – in Sales and Marketing for years. Until one day she walked out to build the life and career she really wanted. She went on to get her training in Executive Coaching and Leadership Development at the Co-Active Training Institute in San Rafael, California. Now, she’s a Certified Professional Co-Active Coach and an Associate Certified Coach with the International Coaching Federation. Katie built her successful business helping mission-driven entrepreneurs get out of overwhelm and into six-figure incomes – all while doing meaningful work that they love. Now Katie spends her time between Philadelphia and Cape Cod. She loves travel, her goofy dog Luna, and celebrating her clients’ wins with good champagne. Katie shares her advice on how to find a good coach, tips and tricks she uses that you may never have heard about, and the importance of time management, among other goodness, enjoy
In this episode Peter and Katie discuss:
00:40 – Thank you so much for listening and for subscribing!
01:22 – Intro and welcome Katie McManus
3:05 – You’ve been through it. What do you do for clients who come to you saying they are just a complete screw-up?
03:53 – Upon hearing a new client’s story…
04:48 – Treasuring the benefits
05:04 – the ADHD brain is always working
06:15 – On not using neurotypical advice
06:40 – We with ADHD do not have a built-in electric water heater; we have to pump-up the good hot water for ourselves. [Which explains getting up at 4AM today].
08:01: How listing every single activity can in itself bring a sense of accomplishment/a dopamine hit Ref: Canva App
08:40 – What are some of the other tips and tricks you’ve learned over the years?
08:43 – How to do time management when you’ve got something at 2pm and it’s already noon
10:24 – What about scheduling weekend blocks of time?
11:33 – Neon colored index cards and an elliptical machine anyone?
12:15 – What would you say to someone who wants to work with a coach, but doesn’t necessarily know that it’s it’s right for them?
14:00 – Guys, as always thanks so much for subscribing! Do you have a cool friend with a great story? We’d love to hear. I’m www.petershankman.com and you can reach out anytime via email at [email protected] or @petershankman on all of the socials. You can also find us at @FasterNormal on all of the socials. It really helps when you drop us a review on iTunes and of course, subscribe to the podcast if you haven’t already! As you know, the more reviews we get, the more people we can reach. Help us to show the world that ADHD is a gift, not a curse!
14:37 – Faster Than Normal Podcast info & credits
TRANSCRIPT via Descript and then corrected.. somewhat:
[00:00:37] Peter: Yo yo everybody what’s going on! My name is Peter Shankman. This is Faster Than Normal. I’m gonna save you guys. I’m going to save you the usual spiel I give every day because today or every episode because today, my daughter went back to school and, and my daughter who sleeps in till, till noon, if I let her every day was up at 4:15 in the morning. Oh. Which is even before I get up this morning. And so I had my entire bike ride and everything else about an hour earlier than normal while talking to her and explaining to her that it doesn’t matter that she doesn’t know who’s gonna be in her class because I’m sure she’ll make tons of friends. And I was rewarded by bringing her to school and saying, so are you all set and realizing that she had already left to join her a bunch of friends. So feeling really loved this morning. It’s. Good. Good place to be. So with that being said, meet Katie McManus. She’s going to provide me the love that my daughter didn’t give me. Um, Katie is a business strategist and coach, um, with a great motto or motto is stop being a weenie, which I love that. I, I say it, uh, I say it stop being a dumb ass, but it’s sort of the same premise. It’s like stop, stop worrying so much. Show a little bravery and get the hell out there. Jump out the plane already. She used to work in sales and marketing. Hated it. And she went on to get her training, executive coaching and leadership development and coactive training Institute in San California. She’s a professional, proactive coach and associate certified coach, the international coaching Federation, all these things I didn’t notice. OK. She built her successful business, helping mission driven entrepreneurs, get outta overwhelm and into six figure incomes while doing meaningful work that they love, she spends her time between Philadelphia and Cape Cod, which is just weird. Uh, she loves travel, which is cool. She has a goofy dog named Luna, which is cool, and she likes celebrating client wins with good champagne. So I’ll take those and that’s, that’s a good enough reason to have you on Katie. Welcome.
[00:02:18] Katie: Thank you so much for having me. I’m so excited to be here. Although the bar to be here to show you enough, love to make up for your daughter. That’s pretty high.
[00:02:26] Peter: I was gonna say you got your work cut out for you. So let’s get started. um, I fully expect to be loved the next, next, uh, next few months. So next few minutes. So, I mean, I, I, you know, this is a podcast for people with ADHD and then, and sort of sort of neurodiversity and things like. And so they’ve spent the majority of their lives. Most of our listeners spent the majority of our lives at least I have, um, you know, hearing that we’re broken. Right. And hearing that, that, that it doesn’t matter what we’re gonna do, cause chances are gonna screw it up. Cause that’s just what we are. And so, you know, you, you, you come from, you have that background, you understand sort of where that comes from. Um, you know, what do you, what are you doing? What, how are you working with clients who come to you and say, yeah, I’m just complete screw-up?
[00:03:05] Katie: Yeah. Um, well, it’s interesting cuz I think there’s a difference of when you are you’re diagnosed. Cuz I was diagnosed when I was a kid. Right. And I lived in California and um, my parents actually sent me to a, a special school. They sent me to a Waldorf, um, which I don’t know if you’re familiar with Waldorf. It’s kinda like summer camp all year long. Um, and they like neglect to teach you things like math. Uh, so I didn’t learn like math until I was about six years old, but I don’t know. I, I was able to integrate it into my workflow from a really early stage. Um, I actually didn’t realize that. If, when you get diagnosed later, you have this stigma attached to you because you’ve spent so much of your life feeling like a fuck up and not knowing why. And I’m sorry. I, I hope we’re allowed to swear here,
[00:03:52] Peter: here. Go for it by all means.
[00:03:53] Katie: Okay, great. So, um, when I’m working with my clients, it’s, it’s really interesting. Um, You know, they are coming to me freaking out about, oh, I fucked this up again. I screwed this up again. I’m getting this done late again. And on one side, it’s like, okay, well, let’s kind of deconstruct that story that you have, that you’re screwing everything up all the time and that things are supposed to be done by a certain point. right. And then on the other side, like, you know, , you know, why not just make that part of your process? Why not just design that with your clients from the get, go that, Hey, I have ADHD and sometimes, uh, I’ll send you emails the last minute. And if you need something from me before then just ping me for it.
[00:04:38] Peter: And I think that, that framing the disabilities as a benefit. Yeah. Right. Is something that, that not enough people do. And again, not enough people do it because they’ve been told all their lives. It’s not a benefit. It’s a curse. Right. You know, you are broken. And so I think that that’s a, it’s a good answer. I think though it takes, it takes a lot of work to get there. Um, it’s, it’s hard to believe. that you have something good. Um, when, when you come from this world where it’s not, yeah.
[00:05:03] Katie: You know, I have, I have this one lawyer, um, client and he’s brilliant, absolutely brilliant. He has ADHD. And I can’t tell you how many times he tells me that he came up with this incredible idea to win a case in the final hour because he procrastinated.
[00:05:20] Peter: You know, like no, a lot of us do that
[00:05:21] Katie: . Right. But procrastination, when we think of procrastination, like, yes, we’re not writing the paper. Yes. We’re not doing the project. Yes. We’re not doing the thing. It doesn’t mean we’re not working on it though. I don’t know about how your process is, but I know when I’m procrastinating, I’m cleaning my house. I’m sewing a costume for Halloween in three months, I’m taking my dog for a walk. My brain is churning on that project. Right? It’s it’s trying things out. It’s creating arguments for this. It’s getting organized. I I’m not physically actually working on it. You wouldn’t, I wouldn’t be able to hand you anything that I’ve done on it, but I’ve already done the work in my head by the time I go and put pen to paper, if I’m writing.
[00:06:03] Peter: Right. I mean, I think a lot of that also is the fact that, you know, because we work differently, right. We do that in such a way where, you know, it might look like we’re doing absolutely nothing. We’re surfing the web, we’re doing whatever, but there’s, there’s a, a candle that’s lit back there and it is burning.
[00:06:15] Katie: Right. Right. I think also we, we make the mistake of trying to take neurotypical advice on productivity and that’s something that actually hurts us more than it helps us. You know, I don’t know if you’re familiar with that saying like eat the frog first thing in the morning. No, of course. Yeah. I’m sorry. I don’t have enough dopamine, first thing in the morning to get self water. Right. I have to. Well, and that’s right.
[00:06:37] Peter: Yeah. It’s funny. It’s funny because that, the whole premise behind that, you know, when people think of praise being up as early as I do, uh, to exercise it’s because of exactly that, that is my version of. Yep. Right. I’m getting, I don’t, I, you know, everyone, like, you know, do you think I really wanna get on the goddamn bike at four 30 in the morning and ride for an hour? No, wanna sleep. How’s wrong with you. Yeah. Right. But you don’t, you don’t do that. Yeah. Because you know, what has to happen,
[00:06:59] Katie: right. Right. It’s like, it’s kind of funny, you know, we think of neurotypical people, it’s almost like they have an electric water heater right next to their shower, you know? And when, when someone with ADHD or who is neurodiverse, it’s like the water heaters down in the basement, were on the third floor. Right. Like we just gonna have to prime the pump. We have to like get all the cold water out before we can really tackle that big thing.
[00:07:20] Peter: Wow. That’s a great way of looking at it. Right. That’s I love that. I’m I’m blatantly gonna steal that. That’s a great way of looking at that. No, it’s, it’s really true. That, that concept of priming the pump- you. Uh, people wake up, you know, I remember that I always thought for years that I was in high school, that I was awesome. Um, at first period, no matter what first period was, and it turns out first period was always English. Yeah. Or social studies, the two things I always loved. Yeah. Right. The senior year it was math. Well, I’m screwed. you know, all of a sudden my, my first period class, not a good thing. Mm-hmm right. So it’s that it’s that, you know, that premise of it? No, it comes down to the fact that, that I was getting my dopamine for the rest of the day from the first grade class that I enjoyed, right?
[00:08:00] Katie: No, a hundred percent for, for me. I actually went into Canva and I created a list of all the things I usually like to get done in the morning from drinking my coffee, to take my dog for a walk, to exercising, to meditating, to showering, to brushing my teeth. And I find the days where I actually cross those things off as I do them, not in any particular order, um, are days that I am far more productive later. Because I’ve given myself credit for all the little things that I’ve done and I’m able to feel a little more productive and it really does get that, that dopamine dripping, which helps me get more stuff done.
[00:08:36] Peter: Yeah, no question about it. So tell me some of, some, some of the other secrets and tricks that you’ve learned over the years.
[00:08:41] Katie: Oh, man. Um, I mean, time management is a big thing for me. Um, I had a really hard time with a coach I had a while ago who I, I stopped working with pretty quickly, um, The neurotypical way of organizing a day is like do 30 minutes of this and then do 30 minutes of that. I’m sorry, that just doesn’t work for me. Um, if I’m going to start working on something, I know I’m gonna get into hyperfocus and I need like a good chunk of time to be in hyperfocus because there have been too many instances where I’ve gotten really sucked in on a project I’m really into it. And then I missed three appointments. Right. Right. So I get this time anxiety. I can’t even get into hyperfocus these days if I have something two hours from now. Right. Because I know like I’m just gonna constantly check the clock and like, I’m worried about the interruption.
[00:09:33] Peter: So, what do you, so, so, so,
[00:09:35] Katie: so what I do is I honestly, like, I, I tell my, my business manager and my, my assistant, like, you’re not allowed to, like, these are my blocks for creative time and they’re five hour blocks. And the amount of work that I can get done in a good five hour block is unheard of . Yeah. But I wouldn’t be able to do that if I were just plugging in an hour a day, right. The same amount of time, but the way it’s organized, just my brain just can’t get into it in just an hour.
[00:10:01] Peter: Oh, because the end of the day, you need to give yourself, you know, cause if you’re okay, I have a meeting at two. Well now it’s 11. All I gotta remember. And 12 o’clock and start thinking of one. O’clock exactly. And so, so you’re not giving it the full capacity? No, I, I do the same thing. I block off, I block off creative days, right? Uh, no, one’s allowed to schedule stuff with me on certain days of the week and that’s just, that’s just me to have, have a good time and create my, whatever I’m creating.
[00:10:17] Katie: Yeah, totally. Um, I also , I don’t know, like weekends are really hard for. Weekends. I, I don’t know. I have this expectation that I’m productive all week and on the weekends, I have to be productive in my personal life. Like I have to clean and I have to do all these things. Um, for the longest time I would just sit in terror of like, I’m a failure, I’m screwing this up. Like I’m not getting everything done for hours on Saturday morning until I actually started prescribing a Disney movie to myself every, every weekend morning mm-hmm . And it’s like, there’s a point at which. I don’t know, there’s this, this active resting thing that happens when you’re, when you’re watching something, that’s not a lot of work to watch. Right. Where you get kinda not bored, but you’re like, I’m done with this now. I’ve had my rest. Now I get to go do something. Right. But for, for me, like I have to be for me to turn my brain off it. There has to be a story going on.
[00:11:13] Peter: Right. No makes perfect sense. And I think that’s really interesting cause you know, a lot of growing up for me, at least it was, um, my I’d always wanted, I always wanted to be listening to music when I was studying. My parents would always say, no, it can’t do that. Can’t do that. Can’t focus when you’re doin gthat. Well, it turns out obviously, you know, now that, that would’ve actually been perfect. Right. That would’ve incredibly, incredibly beneficial.
[00:11:32] Katie: Yeah. Did you ever use like neon colored, uh, index cards for studying? Oh yeah. Yeah. Oh. Any trip, love that stuff. I actually got like a little mini elliptical and I’d be with, up with my geography book in front of me. I’d have a map, I’d have my index cards and I’d just be like pumping away on this little mini elliptical.
[00:11:52] Peter: That’s funny. That’s funny, but no, it is, you know, again, it’s what works and we didn’t know .God, when I was a kid, I probably would’ve, I would’ve benefited so much from having like a, you know, a treadmill desk or anything, any of those things, they just didn’t, they just weren’t there. Right. I have no question about it.
[00:12:04] Katie: Or like talk to text, you know, you walk and talk and you’re just like figuring out your paper. And even if it’s messy, you get to go back and edit it later, but you get all the thoughts out.
[00:12:13] Peter: Yep. What would you say? Um, at the end of the day to someone who’s who’s, you know, wants to work with a coach, but doesn’t necessarily know that it’s it’s right for them or, you know, they, they feel things like that.
[00:12:24] Katie: I mean, honestly, there are so many coaches out there that aren’t gonna be a good fit for you. I would say, just go and contact a bunch of them and have, have a discovery call. Just see if they’re, if you even like the person, right. Because that’s half the battle, cuz you’re gonna be spending a lot of time with this person. You have to trust them. You have to know that they’re on your side. Um, Like the only way to figure, figure out if you wanna do something or not is to explore it and get the information that you need. Um, and that’s what I, I always invite people. Like, if you’re curious about working with me, just book up call, I’m not a high pressure sales person at all. I come from sales. It doesn’t mean that I utilize all the gross tricks that they teach there. Um, but it’s really ..Know what it is that you wanna accomplish through coaching. Really really important, cuz otherwise it’s, it’s really hard for a coach to support you when you’re not even sure what you wanna get out of it.
[00:13:17] Peter: Um, no, I understand.
[00:13:18] Katie: And, and yeah, like find someone who, you know, you’re gonna be able to be honest with, so not someone that you’re trying to impress all the time, because you think they’re cool. Um, and someone who you, you enjoy actually talking things through with.
[00:13:37] Peter: That makes perfect sense. Yeah. I love it. I love it. Very cool. Well, I appreciate you guys taking the time. This was, this was a lot of fun. Katie McManus business transcripts. How can people find you? [Web: https://www.katiemcmanus.com/ Socials: @katie.the.coach on INSTA @katie.mcmanus.leadership on Facebook and @katiemcmanusleadership on LinkedIN ]
[00:13:46] Katie: Uh, they can find me at my website at www dot Katie. K a T I E. McManis cm, a ns.com. Um, and on Instagram at Katie dot the dot coach.
[00:14:00] Peter: Very cool. I will have people reach out. We’ll put in in with the show notes. Thank you so much for taking the time. We appreciate it.
[00:14:05] Katie: Thank you so much for having me. This is so much fun and I, I hope you feel so much love. I’m sending it to you right now. You’re channeling it through your daughter and all that.
[00:14:14] Peter: That was great. I’m trying my best. Gonna go pick her up, you know, hopefully she’s a good first day and, and things go well. So all good.
Guys. Thanks for listening to Faster Than Normal. We’ll be here again next week with another episode, if you liked, you heard leave us a review uh, stick around fun stuff coming every single week this entire year. It’s a new year. It’s a new Dawn. It’s a new day. The summer’s over. Welcome back. We’ll see you guys soon.
Credits: You’ve been listening to the Faster Than Normal podcast. We’re available on iTunes, Stitcher and Google play and of course at www.FasterThanNormal.com I’m your host, Peter Shankman and you can find me at shankman.com and @petershankman on all of the socials. If you like what you’ve heard, why not head over to your favorite podcast platform of choice and leave us a review, come more people who leave positive reviews, the more the podcast has shown, and the more people we can help understand that ADHD is a gift, not a curse. Opening and closing themes were composed and produced by Steven Byrom who also produces this podcast, and the opening introduction was recorded by Bernie Wagenblast. Thank you so much for listening. We’ll see you next week!